Provide effective front desk
support as the main receptionist
- Answer and respond telephone inquiries in a professional
manner, as receptionist. - Greet and receive visitors to the school and make them feel
welcome and comfortable when they wait in the lobby area. - Ensure the lobby area is a friendly, clean and professional
area for all visitors and staff. - Support booking flowers for reception, common room and other
school events or personal affairs. - Support the lost and found.
- Support to record and report student attendance.
Admin. Support
- Support school events (STEAM Week, Challenge Week, Dragon boat
festival…) - Support ECA/ASC related issues.
- Support staff well-being events.
- Diary management: supporting papers for meetings;
prioritisation and researching as necessary. - Pro-active support office: telephone calls, messages,
redirections; draft correspondences, high standard of admin support,
including fast and accurate turnaround of documents, emails. - Support the Planners and files in relation to senior leaders.
- Organise travel arrangements (train and flight tickets),
accommodation and visas for the Headmaster and coordinating travel arrangements
for governors, as required. - Timely and effective communication amongst departments and with
academic teams. - Provide full administrative duties as required including
producing agendas, taking and transcribing confidential minutes of
meetings, circulating appropriate papers and logging /updating action
points accordingly. - Support the academic staff recruitment process.
- Provide other support assigned by line manager